Job description
Office Assistent
Location:
Ukraine
Type:
Partime
We are an innovative start-up based in Amsterdam, specializing in developing advanced unmanned systems software for Defense. Our diverse team of engineers, project managers, and defense experts is growing rapidly, and we expect to reach 70+ employees within the coming year. To help keep our office operations running smoothly during this exciting growth phase, we are looking for an Office Assistant who enjoys keeping things organized, can juggle multiple tasks at once, and thrives under pressure.
You will work closely with our Office Manager to ensure the office operates efficiently and remains a welcoming environment for everyone. This is a dynamic role where no two days are alike. One of the key projects ahead is our move to a brand-new office early next year. In this role, you will support the planning and managing of the relocation — from coordinating logistics to making sure the new space is fully set up to welcome the team and enable our growth from day one.
Responsibilities
Your Responsibilities:
• Keep the office well maintained and fully stocked
• Oversee catering operations
• Manage incoming and outgoing mail and postage
• Support onboarding and offboarding processes, as well as other HR activities where needed
• Provide the finance department with all necessary receipts and other information before closing of the month
• Help to plan and execute different events such as, team events and celebrations
• Assist in planning and coordinating the upcoming office relocation
• Book and manage different travels for the team
• Run errands when required
What You Will Bring
• Strong multitasking skills with the ability to stay calm under pressure
• Hands-on, proactive, and happy to take initiative to solve problems
• Previous experience in an office support, hospitality, or administrative role is a plus
• Excellent communication skills in English (Dutch is a plus)
• A team player who enjoys working closely with others, but can also work independently
• Strong organizational skills and attention to detail